S.01
Editable, not locked
Everything opens in Word, Excel or PowerPoint. Add your logo, change clauses, rename sheets. Nothing needs special software.
Arkdox — Professional practice resources
The paperwork of a practice, built like a building.
Editable contracts, BOQs, letters and trackers for architects, interior designers and small studios in India. Every floor is a project stage, from first enquiry to final handover.
Stage 00 — Site and podium
Enquiry
Scroll to lift the floors apart · Drag the model to turn it
The seven stages
00 — Site and podium
Enquiry
A prospective client calls. Reply with a clear letter, a fee proposal and a brief that gets the right answers early.
- Enquiry response letter — Word
- Fee proposal — Word
- Client brief questionnaire — Word
- Site information checklist — Word
01 — Ground floor
Appointment
Put the job on paper before any drawing starts: scope, fees, stages and what happens if things change.
- Professional services agreement — Word
- Scope of work checklist — Word
- Client onboarding kit — Word
- Advance invoice — Excel
02 — First floor
Design
Keep the design stage organised, from the first concept to the final material selections your client signs off.
- Design brief record — Word
- Material selection sheet — Excel
- Drawing register — Excel
- Presentation templates — PowerPoint
03 — Second floor
Approvals
Letters and trackers for society, authority and consultant approvals, so nothing waits on a missing signature.
- Authority submission letters — Word
- Society NOC request — Word
- Consultant coordination letter — Word
- Approval tracker — Excel
04 — Third floor
Construction
Cost it, order it, check it on site and bill it. The heaviest stage gets the most complete set of tools.
- BOQ and cost estimate — Excel
- Work orders — Word
- Site visit log — Excel
- Contractor billing tracker — Excel
05 — Top floor
Handover
Close the site properly with a snag list, a completion letter and a handover pack the client keeps.
- Snag list — Excel
- Completion certificate letter — Word
- Handover pack — Word
- Warranty schedule — Excel
06 — Roof
Post-completion
Settle the final account, ask for feedback and leave the client with care notes that bring you referrals.
- Final account statement — Excel
- Feedback request — Word
- Maintenance notes — Word
- Project closeout letter — Word
- Enquiry (Site and podium): A prospective client calls. Reply with a clear letter, a fee proposal and a brief that gets the right answers early. Documents: Enquiry response letter (Word), Fee proposal (Word), Client brief questionnaire (Word), Site information checklist (Word).
- Appointment (Ground floor): Put the job on paper before any drawing starts: scope, fees, stages and what happens if things change. Documents: Professional services agreement (Word), Scope of work checklist (Word), Client onboarding kit (Word), Advance invoice (Excel).
- Design (First floor): Keep the design stage organised, from the first concept to the final material selections your client signs off. Documents: Design brief record (Word), Material selection sheet (Excel), Drawing register (Excel), Presentation templates (PowerPoint).
- Approvals (Second floor): Letters and trackers for society, authority and consultant approvals, so nothing waits on a missing signature. Documents: Authority submission letters (Word), Society NOC request (Word), Consultant coordination letter (Word), Approval tracker (Excel).
- Construction (Third floor): Cost it, order it, check it on site and bill it. The heaviest stage gets the most complete set of tools. Documents: BOQ and cost estimate (Excel), Work orders (Word), Site visit log (Excel), Contractor billing tracker (Excel).
- Handover (Top floor): Close the site properly with a snag list, a completion letter and a handover pack the client keeps. Documents: Snag list (Excel), Completion certificate letter (Word), Handover pack (Word), Warranty schedule (Excel).
- Post-completion (Roof): Settle the final account, ask for feedback and leave the client with care notes that bring you referrals. Documents: Final account statement (Excel), Feedback request (Word), Maintenance notes (Word), Project closeout letter (Word).
01 — The shelf
The professional practice collection
Digital resources for architects, interior designers, planners and contractors. Pick a box to see what’s inside, or open a flagship toolkit below.
SET 012 kitsDocumentTemplates and communicationAgreements, letters and checklists on considered layouts.Open the register →SET 024 kitsManageExcel and project toolsFormula-driven workbooks for cost, billing and tracking.Open the register →SET 032 kitsGrowGuides and business resourcesKnowledge modules and process toolkits for the long game.Open the register →
02 — Larger boxes
Flagship toolkits
The three boxes most studios start with. Open one to see every file inside before you commit.
ARK-01
Core Practice Documentation Suite
ARK-02
Interior Design Project Toolkit
ARK-03
Archvantage Practice Workbook
03 — Three questions
Find your kit in three questions
Tell us how you practise and what slows you down. We’ll match the kits that fit, best first.
Question 1 of 3
How do you practise?
Pick the discipline closest to your work.
04 — Drawing register
The kit register
Eight kits, listed the way you’d list sheets in a drawing register. Filter by how you practise, open a row to see every file inside.
| No. | SKU | Title | Formats | Price | Contents | Cart |
|---|---|---|---|---|---|---|
| 01 | ARK-01 | 40+ editable documents that run a studio from enquiry to closeout. | Word, Excel | At checkout | ||
| 02 | ARK-02 | A 12-sheet Excel workbook that costs, quotes, bills and tracks an interior project. | Excel | ₹1,000 | ||
| 03 | ARK-03 | A 15-sheet workbook for running the business side of a practice. | Excel | ₹1,499 | ||
| 04 | ARK-04 | Every letter a project needs, from enquiry through appointment, site and handover. | Word | ₹899 | ||
| 05 | ARK-05 | Landscape correspondence plus ten PowerPoint knowledge and presentation modules. | Word, PowerPoint | ₹1,199 | ||
| 06 | ARK-06 | 8 editable templates, 28 pages, built around an eight-phase planning lifecycle. | Word, PDF | ₹999 | ||
| 07 | ARK-07 | 5 automated Excel files for estimates, quotes, invoices, site reports and dashboards. | Excel | ₹1,299 | ||
| 08 | ARK-08 | One Excel file to estimate, quote, bill, track sites and plan labour. | Excel | ₹1,099 |
05 — The rational case
Why practices choose Arkdox
Free templates get you a blank page. Building your own costs weeks you could spend designing. Arkdox sits in between.
| Criteria | Free templates | Build your own | Arkdox |
|---|---|---|---|
| Time to first client document | Hours of fixing | Weeks of drafting | Same day |
| Upfront cost | Free | Your billable hours | One small payment |
| Consistent across projects | Every file different | If you maintain it | One numbered system |
| Editable in Word / Excel | Often locked PDFs | Fully | Fully |
| Written for Indian practice | Generic | If you know how | GST, billing, benchmarks |
06 — Documentation standard
Drawn to a standard
Every file is set up the way a careful practice would set up its own, so what you send clients looks considered before they read a word.
S.02
DIN-aligned layouts
Margins, hierarchy and reference numbering follow German and Swiss documentation conventions, so a letter or agreement reads cleanly and files neatly.
S.03
Written for Indian practice
GST workings, contractor billing and fee benchmarks are designed around Indian professional practice.
07 — Process
From checkout to first client letter
No software to install and nothing to learn. Most studios send their first Arkdox document the same day.
- 01
Choose your kit
Filter by discipline, use the finder, or open any box on the shelf to see every file inside.
- 02
Download instantly
Pay once and get the full folder of Word, Excel and PowerPoint files straight away.
- 03
Make it yours
Drop in your logo, set your fee terms and save them as your studio’s own templates.
08 — Try before you buy
Try one before you buy.
Get a free sample document from the kit that matches your work. It’s the same quality, the same layout and fully editable.
09 — Reference
Questions, answered
Everything about buying, files, licences and support. Search, or browse by topic.